EGP

Cost Per Mile Calculator

Transportation Tools

Every load you price starts with one number: what it truly costs you to run a mile. Enter your fixed and variable costs and get your total cost per mile, your breakeven rate at your real deadhead percentage, and the rate that hits your profit target.

Fixed Costs

Costs you pay whether the truck moves or not. Enter each as monthly or annual using the selector.

Truck payment
Trailer payment
Insurance Liability, cargo, physical damage
Plates, permits, IFTA base
ELD and software
Truck parking
Other fixed Accounting, phone, drug consortium

Variable Costs

Costs that scale with the miles you run. Fuel is computed from your MPG and pump price.

Set driver pay to what you actually pay yourself. If you run for a percent, the tool solves the math so pay rises with the rate.

Rate Assumptions

Deadhead miles cost you money but earn nothing. Your loaded rate has to carry them, which is why the loaded breakeven is higher than the all-miles number.

Your Numbers

$0.00
Total cost per mile, all miles
Fixed $0.00/mi Variable $0.00/mi
$0.00
Breakeven, per all-in mile (loaded + deadhead)
$0.00
Breakeven, per loaded mile at 12% deadhead
$0.00
Loaded rate needed for 15% margin
$0
Total monthly operating cost

Breakeven per all-in mile spreads cost across every mile you run. Breakeven per loaded mile is the number to quote against, because brokers pay loaded miles only. Any loaded rate below $0.00 loses money at your current deadhead.

Driver percent plus target margin leaves nothing for the truck. Lower one of them to get a workable rate.
Full Report

The Full Cost Breakdown

Unlock the complete line-item cost table, a monthly profit and loss at three utilization levels, and a rate floor card you can screenshot and keep in the cab for rate negotiations. Free with your email.

Line-Item Cost Table

Cost itemMonthlyPer mile% of total

Monthly P&L at Three Utilization Levels

Line8,000 mi9,500 mi11,000 mi

Your Rate Floor Card

Screenshot this. It is your walk-away math for any rate negotiation.

Do not haul below (loaded mile)
$0.00
Target rate for 15% margin
$0.00

Running the truck is your job. Running the numbers is ours.

Equity Growth Partners builds digital operations for carriers: dispatch workflows, settlement tracking, and back-office automation that keep owner-operators and small fleets profitable. Two sentences from you starts the conversation.

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